Document tracking
Employee certification tracker for small businesses
Keep every employee certificate, license and training record in one organized place, and get a reminder well before anything expires.
Free for up to 5 tracked profiles. No credit card required.
The problem this solves
Certificates live in five different places
Email attachments, a shared drive, a filing cabinet and someone's phone. When you need a specific certificate, nobody can find it quickly.
Renewals sneak up on you
A certificate quietly expires and nobody notices until it matters. There's no single view of what is current and what is not.
Chasing staff for paperwork takes hours
You send the same email three times. Filedox sends a secure upload link and follows up for you.
How teams use it
- Onboarding a new hire and collecting their starting paperwork in one request
- Seeing at a glance which employees are missing a required certificate
- Renewing a certificate without losing the previous copy
- Handing a manager access to only the staff at their location
Example documents
Examples only. Your business decides which documents it tracks.
Request
Send a secure upload link. No account needed.
Store
Private storage, organized by person or asset.
Find
Search names, types, files and locations.
Remind
Reminders long before an expiration date.
Expired
2
Expiring in 30 days
7
Missing
4
Awaiting review
3
Stop chasing paperwork. Autopilot automatically requests missing and expiring documents for you.
Autopilot sends renewal requests 60, 30, 14 and 7 days before a document expires, and keeps chasing anything still missing — until the document is uploaded and approved.
Turn on AutopilotFrequently asked questions
Related trackers
Every important document. Right where you need it.
Set up your first profile in under five minutes.