Document tracking
Document expiration tracker for any small business
One place for every document that has a date on it — and a reminder long before that date arrives.
Free for up to 5 tracked profiles. No credit card required.
The problem this solves
Calendar reminders don't hold the document
A calendar tells you a date. Filedox holds the file, the history and the renewal request.
Spreadsheets go stale
Status is derived from the actual document dates, so the list is always accurate.
Renewals need a new file, not a new note
Reminders link straight to a renewal request that collects the replacement document.
How teams use it
- A single expiring view across people, vehicles, equipment and locations
- Reminders at 60, 30, 14 and 7 days, plus after expiry if you want
- Renewal requests sent automatically by Autopilot
- Weekly summary email of everything coming due
Example documents
Examples only. Your business decides which documents it tracks.
Request
Send a secure upload link. No account needed.
Store
Private storage, organized by person or asset.
Find
Search names, types, files and locations.
Remind
Reminders long before an expiration date.
Expired
2
Expiring in 30 days
7
Missing
4
Awaiting review
3
Stop chasing paperwork. Autopilot automatically requests missing and expiring documents for you.
Autopilot sends renewal requests 60, 30, 14 and 7 days before a document expires, and keeps chasing anything still missing — until the document is uploaded and approved.
Turn on AutopilotFrequently asked questions
Related trackers
Every important document. Right where you need it.
Set up your first profile in under five minutes.